How Is Admissions Impacted?

Musicwindow is designed to support the great work your Admissions team is already doing - not complicate it. We focus specifically on the unique needs of music student recruitment, filling in a few key gaps that are often too specialized, time-consuming, or impractical for Admissions to fully manage on their own. We believe centralization is essential. All student data collected through Musicwindow can be routed directly into your existing Admissions CRM.

Will Our IT Department Approve?

We take data security and compliance seriously. Musicwindow primarily handles non-sensitive information - like what instrument a student plays or which program they’re interested in - but we still follow best practices to safeguard everything we collect.

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To date, no IT department has declined our platform. That said, we fully respect the need for due diligence. If your IT team would like to review our technical documentation, you can request it below.

Will Our Marketing Team Have Concerns?

We understand how important it is to maintain a consistent and professional brand across all university communications. Musicwindow doesn’t replace your brand - we help carry it further.

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Our platform works with the assets you already have - your messaging, content, visuals - and makes them easier to access, share, and personalize. We follow your style guidelines with care. By centralizing outreach, Musicwindow reinforces your brand in places where it might otherwise get diluted.

How Does Musicwindow Integrate With Slate?

It’s a two-way data flow. When you collect information from prospective students—whether at events, competitions, school visits, or other music-specific touchpoints—that data can automatically sync into Slate, giving your Admissions office everything they need.

It works both ways. Students already in Slate can populate into Musicwindow, allowing you to run highly targeted, music-specific campaigns proven to increase enrollment and ensemble participation.

How Much Work Is Involved?

We know your music faculty are already juggling a full plate. We do the heavy lifting.

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Our team sets up your Musicwindow, loads it with your unique content, guides you through any customizations you'd like to make, and proactively surfaces opportunities throughout the year to improve your recruiting results.

“It's like having an extra TA on staff - one who’s focused entirely on the parts of recruiting that are hardest to keep up with.”

Does This Work For Programs Other Than Music?

While we’re best known for our work with music programs, many universities now use Musicwindow in departments like Theatre, Dance, Visual Arts, Creative Writing, and more.

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If your department checks one or more of these boxes, let's talk:

  • You're recruiting for talent (the quality of the student truly matters)
  • Faculty often mentor students based on shared creative or academic interests
  • Your recruiting process includes elements like auditions, portfolio reviews, or interviews
  • You need a more visual, more personal, and more timely way to communicate with prospective students

How Can Musicwindow Help Outside Of Recruiting?

Many schools also use Musicwindow to simplify and strengthen these key areas of communication:

  • Auditions: Promote, schedule, collect video submissions, score applicants, and communicate results - all in one place
  • Alumni & Fans: Keep your broader community engaged with updates, behind-the-scenes content, and event highlights
  • Event Promotion: Share events with a range of audiences and manage sign-ups, RSVPs, and next steps withe ase
  • Current Members: Stay in touch with students already in your program, and cross-promote new ways to get involved

Can It Work For A Smaller University?

Music programs at universities of all sizes — from small schools with fewer than 1,000 students to large institutions with over 50,000 — have seen strong results.

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Even small departments in low-population areas have grown music major enrollment by 40% in one year. We’ve helped 30-member pep bands double in size and supported brand-new marching bands in recruiting their very first members.

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We love rolling up our sleeves to help smaller programs thrive. If you're curious about what's realistic for your campus, let’s connect.

"Our band has grown from 0 to 30 students in our first year. I would be lost without Musicwindow"

-John Eckstine, University of Rio Grande

How Do I Learn More?

If what you’ve seen here or heard from your peers sounds like it might be a fit, we’d love to connect.

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The best next step is to book a demo. Every organization is different, and the examples on our website only scratch the surface of what’s possible. We’ll walk you through how Musicwindow could support your goals, and if it feels like a good fit, we’ll equip you with everything you need to introduce it to your team.